Privacy Policy | HCM Deck

Privacy Policy | HCM Deck

This privacy policy (“Privacy Policy”) contains information on the data processing of users of the hcmdeck.com website and blog.hcmdeck.com.

The administrator of your personal data is HCM Deck sp. z o.o. (limited liability company) with its headquarter in Krakow, Kluczborska 17/2, St. 31-271 Kraków, tel. +48 12 631 54 21, e-mail: hello@hcmdeck.com (“HCM Deck”).

You can contact us via email (hello@hcmdeck.com) or by telephone (+48 12 631 54 21). Contact by telephone is available from Monday to Friday, from 10:00 to 16:00.

HCM Deck processes personal data collected via the websites available at hcmdeck.com, blog.hcmdeck.com, hcmdeck.app and app.hcmdeck.com (“Website”). These data are processed by HCM Deck for the purposes as it is described below.

I. ELECTRONICALLY SUPPLIED SERVICES

We process your personal data in connection with providing you with various services offered through the Website, including:

a) free trial access to the HCM Deck system;

In this case, we process the e-mail address provided in the form to send you a link that will allow you to get free trial access to the HCM Deck system after the first session has been interrupted.

b) free presentation of the functionality of the HCM Deck system;

We process the e-mail address provided in the form to give you a reminder about the upcoming date of the free presentation.

We can also record the course of the presentation (audio / video recording), including your facial image and other data provided by you. However, this will only be possible if you have agreed to this by selecting the appropriate checkbox in the registration form for the presentation of the functionality

c) free access to publications that you can download and that are available on the Website;

We process the e-mail address provided in the form to send you a link  that enables to download the free publications made available by HCM Deck.

d) free participation in webinars organized by HCM Deck;

We process the e-mail address provided in the form to enable you an access to the webinar and remind you about its date.

e) free registration for conferences and events organized by HCM Deck.

We process the e-mail address provided in the form to provide you with information related to the event, as well as the phone number provided there, to confirm your attendance.

In this case, your personal data are processed on the basis of art. 6 §1. b) GDPR – for the execution of the contract that you conclude with HCM Deck, or to take action at your request prior to the conclusion of the contract. Regarding the registration of your image and data provided during the conversation with the HCM Deck consultant, the reason for processing is art. 6 §1. a) GDPR – Your consent.

II. Information on new products and events of HCM Deck

 Marketing of HCM Deck’s own services.

We may process your personal data for the purposes related to the marketing of products and events organized by HCM Deck.

When you fill out one of the forms available on the site, we may ask you to provide your personal data that will allow us to offer you the most interesting services. These data may include:

  1. name and surname;
  2. company name;
  3. position;
  4. number of employees.

The above data may be subject to profiling in connection with the marketing objectives of HCM Deck.

We use the e-mail address provided in the form to send you an information about products and events organized by HCM Deck. This will be the case if you agreed to it by ticking the appropriate box in one of the forms provided on the Website that allows us to send you commercial information.

We use your telephone number to contact you by phone to present you the HCM Deck’s offer. This will be the case if you agreed to it by ticking the appropriate box in one of the forms provided on the Website.

Providing the data mentioned above and giving consent to the transmission of commercial information by HCM Deck and contact from the HCM Deck consultants is voluntary, however, it is a condition to use the trial/free HCM Deck services offered on the Website.

If you subscribe to the newsletter using proper form available on the website, we use the e-mail address provided in the form to send you an information about new products and events organized by HCM Deck.

You can withdraw your consent at any time by sending an informal e-mail to hello@hcmdeck.com, or by clicking on the appropriate link provided in the message sent by HCM Deck.

Notwithstanding the foregoing, for the purposes of marketing of HCM Deck services, HCM Deck may process your IP address and other data regarding your activity on the website – including data on subpages visited by you on the Website, use of particular services offered through the Website and its Website functions, as well as during the visit on individual subpages of a Service.

This data can be combined by HCM Deck with your e-mail address.

In the cases described above, we process your personal data pursuant to art. 6 §. 1 point f) GDPR – based on the legitimate interests of the administrator, resulting from direct marketing of HCM Deck’s own services.

In order to ensure the best quality of the services provided by HCM Deck, we can record audio/video files of your conversation with the HCM Deck consultant – but only if you have expressly agreed to this

In this case, the basis for the processing of your data is consent (Article 6 (1) (a) of the GDPR).

Communication on the Website

For the purposes of providing you with an answer to a question sent via the contact form present on the Website, HCM Deck may process your name, e-mail address and any other data that you include in the message.

If you use the chat feature available on the Website to chat with the HCM Deck consultant (via a service provided by our partners (listed and described later)), HCM Deck may process all the data that you include in the message sent to the HCM Deck consultant.

If you have previously registered using one of the forms available on the site, the data provided as part of the contact form or chat can be combined with your other data that is processed for marketing purposes. This allows us to better understand your expectations.

Providing all the above data is voluntary, although it may be necessary to enable HCM Deck to process your request.

In the cases listed above, your personal data is processed on the basis of art. 6 par. 1 point f) GDPR – legitimate interests of the administrator, necessary to provide you the most complete information regarding HCM Deck and the services offered, as well as HCM Deck’s own marketing objectives.

YOUR RIGHTS

Due to the processing of your personal data, you have various rights.

All requests related to your rights can be send to us via email (hello@hcmdeck.com), traditional mail (to the address: Kluczborska 17/2, 31-271 Kraków) or by telephone on +48 12 631 54 21 .

We want to properly protect your data, therefore, before executing your requests, we reserve the right to ask you additional questions to confirm your identity.

You have the following rights:

  1. The right to rectification: if you believe that your personal information is inaccurate or incomplete, you can request appropriate changes to your personal data;
  2. Right to delete: you can demand deleting your personal data;
  3. The right to limit processing: you can ask to limit the processing of your personal data;
  4. Right to object: you can object to the processing of your personal data for the reasons related to your particular situation. You have the right to object to the processing of your personal data for direct marketing purposes, including profiling related to direct marketing;
  5. Right to withdraw consent: if you consent to the processing of your personal data, you can withdraw it at any time;
  6. The right to transfer data: if it is lawful, you can request that your personal data be returned to you or transferred to a third party.

We strive to provide you with the most complete protection of your personal data in accordance with the applicable law. If you nevertheless decide that we process your personal data unlawfully, you have the right to submit a complaint to the supervisory body, which is the President of the Office for Personal Data Protection.

Who do we transfer your data to?

We will transfer your personal data to our service providers – entities that help us to provide you services, as well as entities that support us in marketing activities.

In each case, entrusting of your data to other entities will be based on a Data Processing Agreement (DPA) that is consistent with the GDPR. Entrusting the data does not release HCM Deck from the responsibility for processing.

Due to the fact that some HCM Deck service providers operate in the United States, your data may be transferred to that country. As the European Commission has not determined yet in the proper decision process that the United States provides an adequate level of protection, the transfer of data will take place only subject to the appropriate safeguards referred to in art. 46 GDPR. Therefore, personal data should only be transferred to those entities from United States that guarantee adequate standards of their protection and have Privacy Shield certification. You can learn more about Privacy Shield here (LINK).

We will also share your data with our employees and colleagues.

In some cases, your personal data may also be transferred by HCM Deck to public authorities. It will be only in cases where we will be obliged to do so by the provisions of applicable law.

How long do we keep your personal data?

Your data, collected through the Website and processed for marketing purposes, is stored until you object to the processing.

Personal data and other information sent by you during communication with the HCM Deck consultant regarding the Chat application implemented on the Website, as well as data sent as a part of the contact form, we keep for 6 months. For the same period of time, we store data collected during registered conversations with the HCM Deck consultant, if you have agreed to register them.

Cookies

General information about cookies

We use technologies, such as cookies, to collect and process personal data in order to personalize the content of advertisements displayed on other websites and to analyze traffic on the Website.

Cookies enable us to better understand how you interact with the Website. They also allow you to organize it better. They also collect information on how you use the Website, the website from which you have been redirected, as well as the number of visits and the time of your visit on individual pages. Cookies also help us and our partners to better personalize advertising messages.

Website cookies are saved on your device automatically, if your browser’s settings allow it. The cookie file usually contains the name of the domain it originates from, its “validity period”, as well as an individual, randomly selected number identifying this file. The information contained in cookies can be combined with other data you provide, including the e-mail address provided by you.

In the web browser settings you can disable cookies. If you use this option, navigation on the site pages will be possible, but the usage of some of its functions may be limited.

Using the Website without disabling cookies in the browser settings will be considered as your consent to the use cookies.

The Website uses both the HCM Deck cookies and cookies from third parties:

Google Analytics

The Website uses the Google Analytics tool, a network analysis service offered by Google Inc. ( “Google”). Google Analytics tool uses cookies stored on your computer and allowsthe use of the Website. Information on how you use the Website is sent to a Google server in the United States and saved there. The website uses IP anonymization. This means that your IP address will be shortened in advance by Google in the countries of the European Union or in other countries outside of the European Union that are signatories to the Agreement on the European Economic Area. The full IP address, before being shortened, will be sent to the Google server in the United States only in exceptional cases. Google uses the information you provide to analyze for HCM Deck how you use the Website to create reports on Website activity and to provide other services to HCM Deck related to the use of the Website and the Internet. The IP address identified by Google Analytics will not be combined with other data collected by Google.

Remarketing

The website uses a cookie remarketing tool to target you on Facebook (Facebook Pixel) and Google (Google Display Network).

Disqus

The website uses the Disqus cookie to support the comments system on the HCM Deck blog.

Web beacons

In addition to cookies, the Website may also collect data usually collected by Internet system administrators under the so-called logs or log files.

The information contained in the logs may include your IP address, type of platform and web browser, internet provider and the address of the page from which you entered the Website. Some subpages on the Website may contain so-called web beacons. Web beacons allow you to receive information such as the IP address of the computer where the page was loaded on which the web beacon was posted, URL page, page load time, browser type, as well as information contained in cookies, to assess the effectiveness of our website’s ads.

Telecommunications secret

We provide you protection in the framework of telecommunications secrecy.

Information covered by telecommunications secrecy may be disclosed only in the cases specified in specific legal provisions.

Information covered by telecommunications secrecy may be processed for the purposes related to the Website, if it is necessary for its proper functioning or supervision over its proper operation.

Changes to the Privacy Policy

It may be that we will have to make changes to our Privacy Policy. If there will be a change in the Privacy Policy, we will inform you about it.

This Privacy Policy applies from May 25, 2018.